What is a SharePoint Migrator?
When organizations decide to upgrade their content management systems or consolidate data, they often choose Microsoft SharePoint due to its collaboration and document management capabilities. However, moving vast amounts of data from legacy systems or other cloud platforms can seem like a big task.
In simple terms, a SharePoint migrator is a tool or software that facilitates the transfer of data from one system to SharePoint. It’s designed to streamline the migration process by preserving data integrity and minimizing manual effort. These tools efficiently handle complex content structures, permissions, metadata, and version histories, significantly reducing the risk of errors during the transition.
Must-Have Features in a SharePoint Migration Solution
Choosing the right migrator is critical. Here are the essential features to look for:
Pre-Migration Analysis
Scan your source system to detect content volume, metadata, security settings, and potential migration obstacles.
Metadata & Permissions Preservation
Ensure that original document properties (e.g. author, created date) and access controls are maintained.
Delta Migration Support
Move only new or changed content after the initial migration to save time and avoid duplication.
The Problem: Why Migration to SharePoint is Challenging
Migrating to SharePoint is not just about moving files from point A to point B. It involves several challenges:
- Data Integrity: Ensuring that files, permissions, and metadata remain intact during the transfer.
- Downtime: Minimizing disruptions during the migration, especially for organizations heavily reliant on content management systems.
- Complex Structures: Handling nested folders, large file volumes, and content from various legacy systems.
- User Access: Migrating without disrupting user permissions and access rights.
- Link Integrity: Making sure that internal links still work post-migration.
The Solution: How Tzunami Deployer Makes Migration Easy
Tzunami Deployer addresses these challenges with a comprehensive, automated migration approach. Here’s how it helps:
- Preserving Metadata and Permissions: Unlike manual migration methods that can easily disrupt file attributes, Tzunami ensures that all metadata and permissions are retained, even when moving from older systems like Documentum, OpenText, or FileNet.
- Delta Migration for Efficiency: Often, organizations face the challenge of moving large datasets without disrupting ongoing work. Tzunami’s delta migration feature transfers only new or modified data after the initial migration, saving time and storage while keeping content up to date.
- URL and Link Resolution: Post-migration, it’s common for links embedded in documents or websites to break. Tzunami automatically updates these links to ensure continuity, especially when moving large knowledge bases or intranet content.
- Automation and Customization: With Tzunami’s rule-based automation, users can set migration parameters to their organization’s needs, reducing manual workload and ensuring consistent results.
- Supports O365 Users and Groups: The Tool allows Microsoft Office 365 users and group mapping for migrating security and permissions.
- Pre-Migration Analysis: Before initiating a full-scale move, Tzunami performs a comprehensive analysis to identify potential issues, allowing IT teams to address them proactively.
- Post-Migration Verification: After migration, the tool itself verifies the files, folders, permissions, and certain types of metadata, generating verification reports
A Soft Approach to Getting Started
If you are also planning your migration to SharePoint, understand the challenges and choose the right tool for it. Tzunami Deployer is designed to reduce complexity and keep your data secure throughout the process.
