SharePoint Online Migration: Tips for a Secure Move

Considering migrating to sharepoint online? Smart choice.
Migrating to sharepoint online offers numerous benefits for organizations seeking to enhance their document management and collaboration processes.

Why Choose SharePoint Online?

SharePoint provides a centralized and secure platform for storing, organizing, and accessing documents and data, ultimately boosting overall efficiency. It fosters collaboration through real-time co-authoring, version control, and seamless integration with Microsoft 365 apps like Word, Excel, and Teams, promoting teamwork and productivity. Furthermore, SharePoint’s robust access control and permission settings ensure the security of sensitive data, while its search capabilities simplify information retrieval.


How to migrate data to Sharepoint online? 


Migrate data to SharePoint Online can be a complex task, but one of the most reliable and efficient approaches is to utilize migration tools specifically designed for SharePoint Online. These tools are engineered to streamline the migration process, ensuring that your data is transferred seamlessly while preserving its integrity.
They offer features like data mapping, security management, version control, and the ability to migrate various types of content, including documents, lists, and libraries.

Online migration

How to decide on migration tools for Sharepoint?


Follow the Must-Have Checklist in Your Migration Tool:

 

  • Multi-System Support
  • Link Resolver Service
  • URL redirection
  • Migrates all List Types
  • Security Management and Migration
  • Pre-migration tools
  • Global Mapping
  • Multiple language support
  • Delta migration
  • Modern page support
  • Version Management
  • Migration API
  • Metadata Migration
  • Migration Automation

You can check Tzunami’s SharePoint Migration Solution which offers a platform that aligns perfectly with this essential checklist and ensures that you have all the necessary features in place to facilitate a smooth and successful migration to Sharepoint. To download Sharepoint migration tool click here.

how do you securely migrate data to Sharepoint online?

When moving to SharePoint, prioritizing safety is essential.
In this blog post, we will delve into best practices for ensuring data security during a SharePoint data migration.

First Step: Understand Your Data

Understanding the data you are migrating involves identifying sensitive data, appropriately classifying it, and determining who should have access to it. Conducting a data inventory not only helps you comprehend the data’s size, which needs to be backed up but also, crucially, enables you to prioritize security measures.

Second Step: Choose the Right Migration Method

Third-party migration tools are invaluable allies in your SharePoint migration journey, but how trustworthy are they? The choice of method depends on factors such as data volume, source platform, and your organization’s specific needs, with security being paramount. Using third-party migration tools that offer advanced features for data protection, including encryption and auditing, is vital.

Third Step: Implement Encryption

Data encryption is a fundamental aspect of data security. Ensure that data transferred during migration is encrypted, both in transit and at rest. SharePoint Online, for instance, employs Secure Sockets Layer (SSL)/Transport Layer Security (TLS) for data in transit and BitLocker Drive Encryption for data at rest. Leveraging these built-in security features and considering additional encryption measures if necessary is crucial.

Fourth Step: Access Control and Permissions

Maintaining control over who can access your SharePoint data is imperative. Choose a migration tool that facilitates the migration of permissions and ownership. During the migration process, review and update permissions as necessary, restricting access to individuals or groups who require it for their roles while revoking unnecessary privileges.

Fifth step: Endure delta migration is enabled


Implement delta migration, specifically delta sharepoint to ensure that only changes made since the last migration are transferred. This reduces the amount of data transferred and minimizes disruption to ongoing operations.

Sixth Step: Data Validation and Quality Assurance

Before, during, and after migration, validate and quality-check your data to ensure data integrity is preserved throughout the process. Any data corruption or loss can pose significant security risks and compliance issues. When working with a third-party migration tool, ensure that you can control and monitor the migration process, receiving detailed reports for every step that occurs.

Final Step: Disaster Recovery and Backup

Do not forget to establish a disaster recovery plan and backup strategy. Accidents and data breaches can occur despite the best security measures. Having a reliable backup and recovery plan ensures that you can swiftly restore data in the event of unforeseen circumstances.

Summing up


following these six steps will guarantee a secure data migration process, providing peace of mind every step of the way. With Tzunami’s trusted migration tool as your ally, you can confidently navigate the migration journey, ensuring the safety and integrity of your data throughout the process.

 

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