Documentum to SharePoint Migration: Is It Still Worth It in 2025?

Yes, many organizations still find value in migrating from Documentum to SharePoint in 2025. But whether it’s the right move for you really comes down to your business goals, the kind of content you’re managing, and where you want your digital strategy to go next.

This blog explores why some enterprises are making the shift, what the process involves, and how to decide if it’s right for you, without discrediting Documentum’s important role in enterprise content management.

What’s Driving the Shift from Legacy ECM to SharePoint?

For a lot of organizations, Documentum has been a dependable content management solution for years. It’s built to handle structured information, support strict compliance needs, and is best for industries like life sciences, finance, and energy.

But in recent years, the conversation has started to shift. Not because Documentum stopped working, but because the way businesses work has changed.

Many teams are now asking: ‘’Does our content platform still match how we operate today?’’

Here’s what’s pushing that question:

• More people are working in hybrid or remote environments

• Teams want tools that support real-time collaboration

• IT strategies are shifting toward cloud-first or even cloud-only models

• There’s a growing need to integrate content with the productivity tools people use every day, like Microsoft Teams, Outlook, and Power BI

That’s where SharePoint, especially SharePoint Online within Microsoft 365, stands out. It offers a cloud-based space for content that’s easy to access, easy to manage, and tightly connected to how people already work.

What’s changed in 2025?

Fast-forward to today, and a few things have made this shift even more relevant:

• Cloud isn’t new anymore, but it’s the standard. Organizations are looking for solutions that scale easily and fit into SaaS-first strategies.

• People expect software to be intuitive. Employees want to open, share, and find documents as easily as they send a message in Teams.

Compliance is getting stricter. Governance tools aren’t optional anymore; they need to be built-in, simple to use, and constantly up to date.

What Does Migration from Document to SharePoint Look Like?

Migrating from Documentum to SharePoint is about restructuring how information is accessed, governed, and used. Typically, the process starts with understanding what exists in the current system: how content is structured, what metadata is used, who has access to what, and which workflows are in place. From there, teams identify what should move, what can be archived, and how it should be organized in the new environment.

Note: If you don’t need to move everything, consider archiving older or less-used content. ‘Tzunami Archiver’ developed by Tzunami.inc, is designed specifically for this scenario. It keeps your new SharePoint environment cleaner while still allowing you to store and access those files on your own infrastructure when needed.

Is It Still Worth the Effort?

The answer depends on what your organization values most.

Documentom to SharePoint Migration may be worth it if:

• You’re consolidating platforms post-M&A

• You want tighter integration with Microsoft 365

• Your current ECM use is limited to document storage and approval routing

• You’re shifting to a fully cloud-native infrastructure

Migration may not be necessary if:

• You rely heavily on industry-specific Documentum modules

• Your workflows are deeply embedded and hard to replicate

• Your current setup meets all business needs with a low total cost of ownership

Before and After Snapshot

Final Thought

Documentum to SharePoint migration in 2025 isn’t less about abandoning a legacy and more about choosing a platform that supports your operation. If you’re considering a migration, take time to assess your content, workflows, users, and future needs.

Need help planning your migration? We’re here to offer guidance.

Contact us