Migrating from Confluence Cloud is a pivotal moment for businesses seeking greater flexibility, collaboration, and scalability. But, to be honest—data migration is rarely straightforward. It has never been about just moving the data but also how the content, structure, and links fit together perfectly in the new environment.
Here’s how to conduct Confluence Cloud migration like a pro.
Audit Before You Act
Migration starts with understanding what you have.
- Content Assessment: Identify redundant, outdated, or trivial (ROT) content. You may take this opportunity to clean and migrate only the data that adds value.
- Metadata and Macros: Map out metadata properties and macros to identify potential compatibility issues.
Plan Your Migration Strategy
Confluence migrations come in different forms. The approach depends on your goals:
- Lift-and-Shift: Replicate your current structure in the cloud for minimal disruption.
- Optimize-and-Migrate: Re-design your Confluence spaces for better usability, allowing you to take advantage of cloud-first features such as collaborative editing
Accurate Property Mapping
Property mapping means linking data fields from one system to corresponding fields in another during migration like IDs, authors, or permissions.
- Field Matches: Make sure similar fields match correctly to another (e.g., “Owner” on-premise may map to “Author” in the cloud).
- Permissions Mapping: Double-check that permissions migrate accurately to maintain the same access levels in your Sharepoint
- Test Runs: Perform trial migrations with a subset of data to trace any misalignment and correct them before the final transfer. The right tools make property mapping easier and less risky.
Prioritize User Experience
Part of migration is also about the people who use it.
- Training and On-boarding: Make sure your team is prepared for the new SharePoint interface and features
Invest in Advanced Tools
Use advanced tools which are specifically developed for migrating from Confluence Cloud.
- Automate repetitive tasks like property mapping and permissions transfer.
- Handle complex dependencies like hierarchical links or metadata at scale.
- Generate reports to track progress which may also serve as a guide in future.
Final Thoughts
Migrating from Confluence Cloud to SharePoint is creating a platform that enhances collaboration and efficiency. By auditing your content, planning a strong migration strategy, and using the right tools, you can make a smooth transition.
Need Expert Help with Confluence Cloud Migration?
Contact us today for a free consultation and a demo to show you how to perform your migration smoothly.
